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The Data Controller for this website is the Digital Catapult. The purpose of the privacy statement is to inform users of this website, which is managed by the Digital Catapult, about:
Any information you provide will be held securely and in accordance with the Data Protection Act 1998.
Your personal information will not normally be disclosed to third parties. In some circumstances however we may recommend you disclose your personal details to a third party so that they can provide a service you have requested, or fulfil a request for information.
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*Date subject to change
Digital Catapult reserves the right to amend this timetable at its discretion. All announcements regarding results of evaluations shall be announced on this website. Please do not contact Digital Catapult once the deadline expires to enquire about the outcome, this will be notified to you in due course.
IMPORTANT NOTE: No extensions to the deadline for responses will usually be granted with very limited exception to situations where a Bidder finds themselves seeking to request an extension due to reasonable extenuating circumstances, those circumstances being beyond the Bidder’s control and unforeseen to them.
Bids will only be accepted as compliant if they:
Failure to be compliant may result in disqualification.
We require that any potential, actual or perceived conflicts of interest in respect of the required services to be provided are identified in writing (as described above) during the Open Call process and that Bidders outline what safeguards would be put in place to mitigate the risk of actual or perceived conflicts arising during the delivery of these Services.
Bidders will be disqualified from this RFP process where they identify potential conflicts of interest (taking into consideration any mitigating actions proposed) that adversely affect the interests of Digital Catapult.
It is important that you perform a thorough review of this requirement and those persons involved directly or indirectly with the work of your organisation that may have conflicts of interest in relation to being awarded a contract to deliver these requirements.
Your Proposal should remain open for acceptance for 45 calendar days from date of receipt by Digital Catapult. A Proposal valid for a shorter period may be rejected.
The deadline for applications is 2nd November 2017 (midday GMT). Applications will not be open or accepted after the deadline.
Once received, Digital Catapult will send you a confirmation receipt by email. If you do not get a receipt via email within 24 working hours of sending your Proposal please contact the person in Section 13 by email only. Please do not contact Digital Catapult by phone.
Bidders should provide all information to have their Proposal considered as part of this procurement process. The Bidders should assume that no previous information has been supplied to Digital Catapult.
The Proposal must clearly present all required information and address the evaluation criteria stated above.
Proposals that are received by the deadline for responses will be opened and checked for completeness. Proposals that have not been completed in full may be excluded from the Proposal evaluation.
It is a mandatory requirement of this procurement that Bidders respond to this Call in accordance with these instructions. Failure by Bidders to not respond in accordance with these instructions may result in disqualification from consideration for award of contract.
Catapult expressly reserves the right to require a Bidder to provide additional information supplementing or clarifying any of the information provided in response to the requests set out in this Call. This does not create an obligation for Digital Catapult to have to make such requests.
Bidders may not modify their Proposal once it has been submitted. Bidders may withdraw their Proposals at any time prior to accepting the notification of award by sending a notice of withdrawal to email@example.com
Digital Catapult reserves the right to amend, add to or withdraw any part of this Call at any time prior to the Proposal submission date.
Digital Catapult will not be liable for any costs Bidders incur in the preparation or submission of their Proposals, or for those that arise out of any consequential presentation, etc. requested by Digital Catapult. By responding to this RFP, Bidders acknowledge and agree that Digital Catapult shall have no liability for payment of bid costs incurred at any time during this procurement and that the costs of responding to the Proposal and of preparing any bid in connection with this procurement are exclusively for the Bidders’ accounts.
The Bidder shall not make contact with any other employee, agent or consultant of Digital Catapult who are in any way connected with this Call during the period of this procurement, unless instructed otherwise by the person stated in Section x or to request an invite to the Clarification Question sessions.
We will support the development of creative, consumer-facing experiences enabled by immersive technologies, which may include:
Content may be intended for in-home use (i.e. distributed online) or location-based use (i.e. part of a physical installation) and delivered* using:
Key Application Questions
Applicants will be asked a range of questions. These include but are not limited to:
As an internal team at Digital Catapult, we will filter the applications down initially to 50 using standardised criteria. We will then more manually (through group discussion) finalise the 40 that are to go to the external judging panel of 20.
There will be 20+ external judges, who are specifiCally chosen for their technical, business or creative expertise. Every application be judged by at least 3 independent judges (as well as the initial Digital Catapult and Arts Council England judges).
The judging criteria are:
*The criteria will be presented as statements. The judges will respond by indicating how strongly they accept these statements.
We will carry out due diligence on lead companies/organisations at the point of selection onto the programme. You must be willing to submit documentation upon request (including but not limited to bank account statements for the business, personal references)
The Marketplace event will be hosted at the end of the 12 week programme at the end of March (28 March TBC). This is a chance for you to show your prototype to a panel of the involved commissioning partners and supporting partners.
At this event there is the opportunity for further development funding and collaborations to form with the partners. However there is no guarantee of this funding being successful. Any further funding will require a further agreement with relevant terms and conditions to be put in place.
As this programme is being run with public funding, Digital Catapult and Arts Council England may carry out research related to this project, to help gain shareable insights around content making, and to assess impact of the content experiences and the programme itself. This may include (but is not limited to) producing published case studies or testimonies for which teams would be expected to contribute by providing appropriate feedback as required.
Deskspace is not included in this programme. We expect you to have the facilities to produce your experience already.
In order to carry out adequate user testing, companies will have access to immersive lab space in London, Brighton, Bristol, Gateshead and Belfast (subject to opening dates), in order to test their experience adequately.
Participants will receive details to book use of the labs.
We accept no liability for any consequences, whether direct or indirect, that may arise from your participation, your reliance on any statements we may have made about the programme, or its suspension or withdrawal. We limit our liability overall to £20,000.